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研究生: 武文勝
研究生(外文): Vu Van Thang
論文名稱: Evaluate the Effectiveness of Current Document Management System at the Party Committee Office – Vietnam National University, Hanoi
論文名稱(外文): Evaluate the Effectiveness of Current Document Management System at the Party Committee Office – Vietnam National University, Hanoi
指導教授: Jia Rong Wen
指導教授(外文): Jia Rong Wen
學位類別: 碩士
校院名稱: 樹德科技大學
系所名稱: 資訊管理系碩士班
論文出版年: 2011
畢業學年度: 99
語文別: 英文
論文頁數: 85
中文關鍵詞: document management systemVNUVNU PartyParty Officein-going documentout-going document
外文關鍵詞: document management systemVNUVNU PartyParty Officein-going documentout-going document
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Thesis Title: Evaluate the Effectiveness of Current Document Management System at the Party Committee Office – Vietnam National University, Hanoi
VNU Party Committee Office is a body to counsel, advise and assist VNU Party. The Office is the central agency to manage all documents of VNU Party and its Standing Committee. The effectivness and quality of the document management activity plays a significant role and directly affect the effectiveness and validity of the leadership and management of VNU Party and its Standing Committee. Up to now, although very much concerned about this field of work, VNU Party and its Party has not had a comprehensive and objective report to evaluate the document mangement activity of the Party Office. Meanwhile, there has never been a research on this issue. My thesis is conducted to evaluate the effectiveness of the document management system at VNU Party Office, and at the same time to seek out solutions to improve the quality and renovate the document mangement activity at VNU Party Office.


Abstracts  i
Acknowledgements  ii
Table of content  iii
List of figures  vi
Chapter 1 Introduction  1
1.1 Research background  1
1.2 Significance of the study  2
1.3 Research Motivation  3
1.4 Research Objectives  5
1.5 Research Questions  5
1.6 Terminology  6
1.6.1 Grassroots Party units  6
1.6.2 Documents  6
1.6.3 Documents of Party  7
1.6.4 In-coming documents  7
1.6.5 Out-coming documents  7
1.6.6 Electronic documents  7
1.6.7 Document registration  7
1.6.8 Record  8
1.6.9 Record making  8
1.6.10 Database  8
1.6.11 Data messages  8
1.6.12 Office  9
Chapter 2 Literature Review  10
2.1 Document management system  10
2.1.1 Concept of Document Management System (DMS)  10
2.1.2 Models in the world  12
2.1.3 Models  in Vietnam  14
2.1.3.1 Traditional manual document management system  14
2.1.3.2 Model of electronic document management system  22
2.2 About Vietnam National University, Hanoi  31
2.2.1 Formation of Vietnam National University, Hanoi  32
2.2.2 VNU is an advanced model  33
2.3 About VNU Party  35
2.3.1 The Formation and development of VNU Party  35
2.3.2 The Organizational structure and leading bodies of VNU Party  35
2.3.2.1 Structure of VNU Party  35
2.3.2.2  Party''s leading bodies of VNU  36
2.3.2.3 VNU Party Committee has main authorities and responsibilities as follows  36
2.3.2.4 VNU Standing Party Committee authorities have the following authority  37
2.3.2.5 VNU Standing Party Committee  37
2.3.2.6 Working relations of VNU Party  38
2.4 About VNU Party Office  39
2.4.1 Main functions of VNU’s Party Office  39
2.4.2 Main tasks of VNU’s Party Office  39
2.5 Description of Document management system of VNU’s Party Committee Office  41
2.5.1 Description of the traditional, manual document management system  41
2.5.1.1 Management of In-coming documents  42
2.5.1.2 Out-going document management  43
2.5.2 Description of document management software and Net.Office  45
2.5.2.1 In-coming document management  45
2.5.2.2 Out-going document Management  46
Chapter 3 Research Methodology  48
3.1 Theories of Qualitative method  48
3.1.1 What is qualitative method?  48
3.1.2 The origins of qualitative research methods  49
3.1.3 Why qualitative method?  49
3.1.4 Semi-structure in-depth interview  50
3.1.5 Focused group discussion  50
3.1.6 Observation methods  51
3.1.7 Methods  52
3.1.7.1 Interview  52
3.1.7.2 Focused group discussion  53
3.1.7.3 Observation  53
3.2 Purpose of using qualitative research method  53
3.3 Interview and group discussion participants  54
3.3.1 In Semi-structure in-depth interview  54
3.3.2 In focused group discussion  55
3.4 Research process  55
Chapter 4 Research Results  57
4.1 Description of results  57
4.1.1 With semi-structured interview  57
4.1.1.1 Description of answers to question 1  57
4.1.1.2 Description of answers to question 2  64
4.1.1.3 Description of answers to question 3  69
4.1.2 With focused group discussion  72
4.1.3 With observation  72
4.1.3.1 Observation of an out-going management process  72
4.1.3.2 Observation of archiving process at VNU Party Office  73
4.2 Data Analysis  74
4.2.1 About the document management system at VNU Party Office  74
4.2.2 About the effectiveness of the document management system at VNU Party Office  75
4.2.3 The current issues in Document Management System at VNU Party Office  75
4.2.3.1 The traditional document management system is not really effective, affecting the progress and quality of work done  75
4.2.3.2  The work of archiving is not really logical  77
4.2.3.3 The integration of document management system of Party Office in to NetOffice still have shortcomings to overcome  77
4.2.4 Changes to the document management system at VNU Party Office  78
Chapter 5 Conclusion and Suggestions  79
5.1 Research Findings  79
5.2 Limitations  81
5.3 Solutions to improve and enhance the efficiency of document management system of the Party Office  81
5.4 Suggestions for Future Study  82
5.5 Research Conclusions  83
REFERENCES  84



[1]Dr Truong Van Tu, Dr. Tran Thi Minh Song. 2000. “Curriculum Management information Systems”
[2].Charter of the Communist Party of Vietnam. 2006.
[3]Documentary "On the party executive committee office", The National Politics Publishing, 2001.
[4]Regulations promulgated with Decision No. 403-QD/VPTW, the Party Central Office, 1984.
[5]Review Report of VNU’s Party Committee Term III, from 2006 to 2010.
[6]Regulations promulgated with Decision No. 403-QD/VPTW, the Party Central Office, 1984.
[7]Document No. 425/VTLTNN-NVTW, State Department of Document and Archives, 2005.
[8]Document No. 139/VTLTNN-TTTH, State Department of Document and Archives, 2009.
[9]Document No. 344/NV, State Archives Department, 1984.
[10]Decree No. 97/CP, the Government of Vietnam, 1993.
[11]Regulation on organization and operation of VNU, 2001.
[12]Regulations on organization and operation of the Party Committee of VNU, 1998.
[13]Working Regulations of the Party Committee of VNU, 2010.
[14]Review Report of VNU’s Party Committee Term III, from 2006 to 2010).
[15]http://156.freebb.com/xhh2006/xhh2006-article159.html
[16]http://en.Wikipedia.org


 
 
 
 
                                                                                                                                                                                                                                                                                                                                                                                                               
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